From choosing a wedding reception venue to working out a menu and getting the guest list drawn up – planning a wedding takes a lot of effort. That’s why you need all the help you can get, and we’ve added a list of great tips from expert wedding planners. We all know that it’s essential to plan ahead and to leave enough time to arrange everything, but what exactly should you remember, how do you determine your budget, and where do you start? We have all the answers and more – here are expert tips from experienced wedding planners.
It’s all about the guests
Get started by finding out exactly how many people will be on the guest list, and finalise the list before you book your wedding reception venue. You need to know exactly how many people will be attending, so that you make sure you choose a venue big enough to comfortably accommodate everyone. If you want a plan a large wedding venue, make sure that you choose a suitable wedding venue that can host your reception.
Investigate your wedding date
Investigate your wedding date upfront, to find out if you’ve chosen a wedding date on the same day as any other important conference, local event, or even a charity walk, as this could affect traffic as well as accommodation availability. It’s always good to research some of the most popular events as well as possible problematic wedding dates coming up on your calendar. You don’t want your wedding to fall on the same day as another major event, as it may have an impact on the number of guests who can attend.
Finalise your budget
One of the most important things when planning a wedding is to finalise your budget. You need to know exactly what you can afford, and then divide this properly between everything you need to pay for. It’s also a good rule of thumb to come in a bit lower than your available budget, to make room for any unnecessary or unexpected expenses. This will give you enough room to plan everything in advance, and have some money available for last minute arrangements.
Choose the right supplier
When it comes to finding wedding suppliers, especially a wedding photographer, make sure you choose wisely. Not only should you find one that fits within your budget, but also one with extensive experience and one who can really add value to your wedding day. In terms of a photographer, or even a caterer, ask for references to see an example of their work and what you can expect when hiring them to help organise your wedding. Your guests will remember good food and drinks, just as you will be able to treasure beautiful wedding photos for years to come.
Don’t be afraid to ask for help
If you feel overwhelmed or you simply don’t have time to handle all the wedding arrangements on your own, don’t be afraid to make use of an experienced wedding coordinator. He or she can help you to make all the arrangements, take the load off your shoulders, and make sure that every last detail is planned for. They will work according to your budget, as well as your chosen theme, wedding location, and any other special requirements you may have. You can use your time to focus on other aspects such as your wedding dress, finalising your guest list, and so on.
It’s all about the location
It’s no secret that your wedding reception venue is one of the most important decisions you make. This is because the menu will determine the layout of the wedding, the theme you will use, as well as the number of guests who can attend. Once you have your guest list finalised, you can choose a venue that has the right size and location, to make sure that everybody will be able to attend. You can also ask about any accommodation options in the area, especially if you have to arrange accommodation for guests who come from afar. Your venue may also be able to provide you with an all-inclusive service, including your catering, theme, music, flowers and more. This can be great value for money and also a great way of ensuring that everything gets taken care of by a professional wedding coordinator.
Carefully choose your menu
Keep in mind that not only should you work within your budget when it comes to finalising your menu, but you should also know that some of your guests might have special dietary needs. it’s always a good idea to find out up front, so that you can have alternative menu items available for specific people. Variety is good, but you’ll need to know which foods to offer, and what menu items to put on your list. You can speak to your caterer about various alternatives when it comes to specific foods, to make sure that all your guests will be accommodated.
Tend to your bar
Make sure that you have enough people attending your bar, especially for large weddings. Although experts recommend at least one bar tender for every 50 guests, you can hire more if you want to ensure that your guests will be properly serviced. Having friendly and competent bar staff is a great way to welcome your guests, and allow them to enjoy your special event.
If you are looking for a wedding reception venue that offers you everything you need to plan for your wedding day, look no further than VUK Banqueting Suite. Not only are we perfectly located, but we also cater for large wedding receptions with ease. Contact us today to arrange for a viewing of our magnificent wedding venue.